Litigation Secretary - AmLaw Firm in Downtown

A prominent law office in Downtown Los Angeles is seeking an experienced Litigation Secretary to support a group of in their Complex Litigation practice. This is a highly visible, hands-on role ideal for a seasoned litigation secretary with strong California civil litigation experience.

The firm offers long-term stability, a collaborative environment, and direct interaction with attorneys on active, complex matters.

Key Qualifications

1. Hands-on e-filing experience with California State and Federal courts
2. Thorough understanding of civil litigation discovery and docketing processes
3. 5+ years of California civil litigation defense experience
   • Experience in a mid-sized or large law firm strongly preferred

Responsibilities

• Draft and finalize legal documents including pleadings, motions, discovery, and correspondence in compliance with court rules and firm standards
• Electronically file documents with appropriate state and federal courts
• Maintain litigation calendars, deadlines, contacts, and client information
• Coordinate discovery processes and maintain accurate electronic and hard-copy files
• Process client onboarding, conflicts, and engagement documentation
• Enter attorney time entries in compliance with billing requirements and coordinate client billing with internal billing resources
• Arrange travel and process expense reports
• Coordinate meetings, conference calls, video conferences, and room scheduling
• Receive and route calls, messages, and correspondence as directed

Skills & Experience

• 5+ years of civil litigation defense secretarial experience (California required)
• Strong knowledge of state and federal court rules and filing procedures
• Exceptional document formatting, proofreading, and attention to detail
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint

Position Details

• Schedule: Monday-Friday, 9:00 AM - 5:00 PM (35 hours/week)
• Work Arrangement: Mostly on-site with 1 remote day per week
• Salary Range: $95,000 - $115,000
• Benefits: Full benefits package

To be Considered

Please submit your resume reflecting your relevant experience. Internal meeting with Adams & Martin, interviews with hiring manager and assessments will be coordinated with those chosen to move forward.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.